Rhodex

Conference & event management software

Run the conference.
Lose the admin overload.

From the first abstract to the final certificate, give your team one clear place to manage the work and your delegates a smoother experience.

Plan your event with Rhodex ↗Explore the platform
An event operator works at a laptop beside badge-printing equipment at LTC.
Built for the work behind the event.
Rhodex at the CILT conference & AGM
Academic conferencesProfessional congressesAnnual general meetingsWorkshops

More than a registration form

The details add up.
The work doesn’t have to.

Who has registered? Which reviews are outstanding? Has that payment arrived? Rhodex connects the answers, so your team spends less time chasing updates and more time delivering the event.

01

Abstract submission and review

Receive abstracts, invite reviewers, manage assignments and share decisions from one platform. Authors can return to their submissions, respond to feedback and provide final files. Review chairs can follow progress and see where help is needed.

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02

Registration shaped around your event

Create a registration journey around your participants, categories and event requirements. For academic conferences, choose registration before submission or registration after acceptance.

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03

Registration and payments, connected

Keep registrations, invoices and payment status in one place. Your finance team can review evidence and outstanding amounts without rebuilding separate payment lists.

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04

Keep people informed without repeated chasing

Use email, SMS and in-app updates to guide participants through the event. Configured reminders follow up outstanding payments and review deadlines, while announcements keep important information within reach.

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05

Faster check-in. Shorter queues.

Paper lists and repeated name checks can slow down arrivals. Rhodex lets your team scan a QR code or look up a name, verify the registration and confirm arrival digitally.

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06

Certificates without the manual workload

Generate certificates in batches for eligible participants using an approved design. Make them available for printing or portal download, with an email when a new certificate is issued.

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Explore all Rhodex features →

For academic conferences

Let the research take centre stage.

Coordinate submissions, reviewers, revisions and decisions without losing track of the people behind them.

Authors, reviewers and review chairs each have a dedicated workspace. Your committee gets a clear view of submission progress and reviewer workloads.

Explore academic conferences ↗

A clear submission journey

  1. Submit
  2. Review
  3. Revise
  4. Decide
  5. Final files

Your committee sets the requirements and makes the decisions. Rhodex helps the process move forward.

An attendee is assisted at a check-in desk equipped with laptops and a badge printer.
On-site check-in at CILT LTC 2026.

A better first impression

Shorter queues.
A warmer welcome.

Paper lists slow people down. Scan a QR code or look up a name, verify the registration and confirm arrival digitally.

Designed for check-in in under ten seconds for a straightforward arrival, with a ready registration and connected desk. A workflow target, not a performance guarantee.

See the check-in experience →

Real events. Practical support.

See where Rhodex has made itself useful.

Academic research, professional gatherings and one-day workshops. Explore the work we have supported.

ICEE 2026
Academic conference

International Conference on Energy and Engineering 2026

Rhodex supported abstract submissions, author guidance, conference resources and delegate updates for ICEE 2026 at UENR.

Read the case study →
Delegate assistance at the CILT conference check-in desk.
Professional conference and AGM

CILT Logistics & Transport Conference and AGM 2026

For CILT Ghana’s 2026 conference and AGM, Rhodex supported registration, payment guidance, check-in information and delegate communication.

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GAUA 2026
Professional congress and AGM

GAUA National Congress 2026

Rhodex supported member registration, check-in guidance, announcements and feedback for the Ghana Association of University Administrators’ 2026 congress.

Read the case study →

View all event case studies →

Before you get started

A few useful answers.

What does Rhodex help event organisers manage?

Rhodex brings registration, payments, participant communication, check-in, event materials and feedback into one platform. Academic conferences can also manage abstract submissions, reviews, revisions and decisions.

Can we collect information specific to our conference?

Yes. Your team decides what registration information it needs, and we configure the form and participant categories around the event.

Can authors submit before registering?

Yes. Your conference can use a submission-first journey, with registration after acceptance, or a registration-first journey.

How does conference check-in work?

Desk staff scan a delegate’s QR code or look up their name, verify the registration and confirm arrival digitally.

Can Rhodex remind delegates about outstanding payments?

Yes. Configured automatic reminders follow up eligible outstanding payments, helping your team reduce routine manual chasing.

Can we prepare badges and certificates in batches?

Yes. Use approved designs and eligible participant records to generate badges, stickers and certificates in batches. Certificates can be printed or made available for portal download.

Let’s make it happen

Your next event deserves a clearer way to run.

Bring us your plans. We’ll show you how Rhodex can take the repeated admin off your team’s hands.

Let’s talk about your event